Our financial integration module is our gateway for integrating QBICFlex modules (material, labor, purchasing and work order) with your ERP system (Great Plains, PeopleSoft, Oracle Financial etc.). Without the right tool for the job--a general ledger--facility managers cannot accurately track their costs and the measure the benefits of their CMMS implementations.

Excerpts from "Why a CMMS Needs General Ledger Integration" Article by our Controller, Frank Ward in December 2002 issue of Maintenance Technology Magazine.

From an accounting point of view, the proper handling of a work order is a relatively complex process because work order processing bears a very strong correlation to contract accounting.  Indeed, a work order may be thought of as a miniature contract—a contract in microcosm.  For example, when you schedule preventive maintenance work orders, you have to “bid” the job by estimating the time and materials costs.  Otherwise, you will never know your proper staffing levels.  How many men to you need, and when do you need them?  What is in your backlog, and how long will it take you to catch up? At the end of an accounting period, the facility manager must make some adjusting entries to his general ledger to accurately track his costs. 

For example, some uncompleted work orders will have some charges to them, and accordingly, they should not be closed out.  Similarly, what is the change in the backlog?  If the backlog grew from two to four weeks, the liability should be provided for currently.  Both of these situations call for adjusting entries to be made in the general ledger.

QBIC professional service consultants can do a full or partial integration, such as full GL integration or just transforming our purchase order module into an purchase request system for  legacy ERP purchasing system.